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Accounts Payable Clerk - The Cape Town EDITION Hotel (Pre-opening)

The Cape Town EDITION
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POSITION SUMMARY

 

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Complete period-end closing procedures and reports as specified. Audit cashier banks periodically according to SOPs. Maintain, distribute, and record petty cash, cashier banks, and contracts. Document, maintain, communicate, and act upon all Cash Variances according to SOPs. Act as liaison between property and armored car service or primary banking institution. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.

 

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette; ensure that coworkers understand their tasks. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

 

CRITICAL TASKS

Safety and Security

  • Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.

Policies and Procedures

  • Follow company and department policies and procedures.
  • Protect the privacy and security of guests and coworkers.
  • Maintain confidentiality of proprietary materials and information.
  • Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
  • Perform other reasonable job duties as requested by Supervisors.

Communication

  • Speak to guests and co-workers using clear, appropriate and professional language.
  • Provide assistance to coworkers, ensuring they understand their tasks.
  • Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
  • Talk with and listen to other employees to effectively exchange information.

Working with Others

  • Support all co-workers and treat them with dignity and respect.

Physical Tasks

  • Enter and locate work-related information using computers and/or point of sale systems. 
  • Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. 

General Finance and Accounting

  • Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Record, store, and/or analyze information using property software.
  • Complete period-end closing procedures and reports as specified.
  • Control and secure cash and cash equivalents for property according to cash handling policy and procedures.
  • Capturing of invoices
  • Image uploads
  • Payment processing
  • Maintaining & reconciling creditors
  • Preparing monthly accrual schedule
  • Preparing month end reports
  • Processing & assisting with month end
  • Follow Marriott policy & procedures
  • Any other request from time to time as determined by operational requirements

 

CRITICAL COMPETENC

Analytical Skills

  • Arithmetic Computation
  • Computer Skills
  • Learning
  • Problem Solving

Interpersonal Skills

  • Diversity Relations
  • Customer Service Orientation
  • Team Work

Communications

  • Communication
  • English Language Proficiency
  • Listening
  • Writing
  • Applied Reading

Personal Attributes

  • Integrity
  • Dependability
  • Positive Demeanor
  • Presentation
  • Initiative
  • Stress Tolerance
  • Adaptability/Flexibility

Organization

  • Detail Orientation
  • Time Management

General Finance and Accounting

  • Filing
  • Files Security
  • Microsoft Office

 

Education

Matric and 3-year Finance Diploma or Degree

Related Work Experience

At least 2 years of related work experience

Supervisory Experience

No supervisory experience is required

 

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

#LI-TK1

#LI-Onsite

EDITION Hotels combine the visionary genius of boutique hotelier Ian Schrager, the service delivery of a world-class luxury hotel, and the global reach of Marriott International to create an entirely new experience in the world of hospitality. EDITION delivers the best of both worlds in a delicate balancing act – polish with personality, perfectionism with individualism, and comfort with charisma and charm. The brand targets sophisticated, knowledgeable consumers who understand quality, originality, design, and service excellence, but who want it without limitations – breaking the bounds of convention and demanding an attitude and a feeling wrapped in a package that showcases the exceptional.

 
But to create this magical experience, we need you. We are looking for outgoing, authentically amazing people who are looking for a place to work that inspires them, challenges them and makes them proud to come to work. A place where service comes from the heart, not from a handbook. A place that delivers a never-ending theatrical performance that continuously delights and enchants each and every one of our guests.
 
We invite you to join us today. In joining EDITION, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.