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Admin Assistant - US Market Sales Group Luxury

Mexico Regional Office
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Role and Responsibilities

  1. Support Leaders & occasionally Sales Coordinators with:
    1. Proposals (Cvent, MI Leads, Q9 Proposals, Sales Companion, RFP’s)
    2. Contracts
    3. Addendums
    4. Turnovers (update CI or SFA to match the contract, Send out turnover notice to hotel)
    5. Invoices
    6. Build and update Room Blocks in CI/SFA
    7. Build and update Event Agendas in CI/SFA
    8. Send BE’s
    9. Deposits (Send Sertifi Links to clients or Emails to Accounting for deposits)
    10. Correspondence (clients, hotels, colleagues, send deposit receipts, countersigned contracts and addendums and general correspondence & Collateral)
    11. Research
    12. Name Tags
    13. PowerPoints
    14. Excel Spreadsheets ( room rate calculations, meal plan, contracts)
  2. Weekly Funnel Calls 
    1. Luxury Team:  Run PHT Report- distribute to team and properties in advance of calls.
    2. Organize the order for the Funnel Call
    3. Schedule monthly, may need to cancel or reschedule call.

3. Resort Champion:

  1. Resort Champion and backup for three of the resorts
  2. Collect, update and share information on the above-mentioned Hotels in OneNote, Teams, Contracts, Proposals, Cvent
  3. Maintain accuracy of all information, property information, etc.

 

4. PowerPoints:

  • Update PowerPoint Presentations and create new ones using Canva if needed. Gather information and images on our properties to share with customers.

 

5. Luxury Funnel Formatter Report

6. Prepare the Luxury Funnel Report into Excel Sheet and email it out to the team

7. Update the Quote Expiration Date, Enter Missing # of attendees or peak rooms on the report and update the Completed Response Status if past due.

8. Onboarding New Hotels to Portfolio

  1. Teams Access
  2. Proposal Access
  3. Access to Sertifi
  4. Training new hires
 
 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.