Executive Assistant

Executive Assistant to Area Director Operations EMEA and Area Director Operations US & Canada
 

Position Summary:

To ensure a smooth and efficient running of the administrative duties for the Area Director Operations of both EMEA and US & Canada.
Duties and Responsibilities:

•Keep Area Directors diaries updated, ensure Area Directors of Operations stay on time for diary appointments, avoid diary conflicts and prioritise as appropriate.
•Operate and keep up to date trace systems for Area Director of Operations, ensuring that items are brought forward for action on the correct dates.
•Attend Departmental meetings, ensuring that meetings minutes are prepared and distributed within one day after the meeting. Support on agendas and scheduling of meetings and attendees / guests.
•Lead global administrative initiatives with regional Operational admins – e.g. AES Leadership gift coordination.
•Provide administrative support for Operational initiatives as required (e.g. Site Leader Playbook updates, Change impact Forum coordination etc)
•Make all travel arrangements for Area Directors of Operations
•Maintain an attitude and commitment to provide excellent service to all stakeholders.
•Maintain computer systems knowledge.
•Have an excellent knowledge of CEC Operations, structures, and services?
•Assist in preparing presentation materials for the Area Directors of Operations.
•Provide continual assistance required in accessing, formatting and distribution of data for Area Directors of Operations.
•Collecting and compiling updated organizational charts for each site in the region monthly
•Liaise with other stakeholders to ensure smooth communication between all departments and offices.
•Process expense claims.
•Any other duties as assigned.
 

Position Pre-Requisites:

• Neat, professional appearance and an outgoing people-oriented personality which conveys pride in working for Marriott International and which is demonstrated by a ready smile and a willingness to assist others.
• Ability to maintain confidentiality at all times.
• Ability to handle multiple priorities simultaneously.
• Ability to deal with situations of a dynamic nature; to be able to modify plans, actions, and decisions in light of changing situations and circumstances.
• Positive and friendly attitude at all times to colleagues and all stakeholders.
• Adaptable to change.
• Familiarity with Word, Excel, PowerPoint, photocopiers.
• Computer/typing skills.
• Excellent communication and organizational skills.
• 2 years of related work experience is required. Previous experience in a similar role is a distinct advantage.
• Minimum secondary level education; training in office systems and software desirable