Engineering Coordinator

POSITION SUMMARY

The Engineering Coordinator is responsible for providing administrative, operational, and coordination support to the Engineering Department. The role ensures the efficient management of maintenance records, work orders, contractor coordination, inventory documentation, compliance tracking, and departmental communications while supporting the overall operation of the hotel's Engineering function.

KEY RESPONSIBILITIES

I. Engineering Administration & Coordination

• Coordinate and manage daily administrative activities for the Engineering Department.
• Maintain and update engineering records, maintenance schedules, asset registers, and departmental documentation.
• Monitor and track preventive maintenance programs to ensure timely completion of scheduled tasks.
• Prepare reports, correspondence, and departmental communications as required.
• Coordinate meetings, training sessions, inspections, and departmental activities.
• Assist in managing engineering projects, renovations, and refurbishment programs by tracking timelines and documentation.
• Support the Engineering leadership team with operational planning and departmental requirements.

II. Work Orders & Inventory

• Receive, log, assign, and monitor maintenance work orders to ensure timely completion.
• Follow up with Engineering team members and departments regarding outstanding maintenance requests.
• Maintain accurate records of completed work orders, maintenance activities, and equipment servicing.
• Assist in monitoring and maintaining inventory of engineering spare parts, tools, supplies, and equipment.
• Coordinate procurement requests and ensure purchasing documentation complies with company procedures.
• Track supplier deliveries, contractor invoices, and engineering-related expenditures.
• Prepare inventory and purchasing reports as required.

III. Guest Service & Teamwork

• Maintain positive relationships with guests, associates, contractors, and suppliers.
• Respond professionally to maintenance requests and departmental inquiries.
• Coordinate communication between the Engineering Department and other hotel departments to ensure efficient service delivery.
• Support the Engineering team in minimizing disruption to hotel operations during maintenance activities.
• Maintain a professional, organized, and service-oriented approach at all times.
• Assist with emergency situations, operational incidents, and urgent maintenance coordination when required.

IV. Safety & Compliance

• Ensure engineering records, certifications, permits, and compliance documentation are maintained and up to date.
• Assist with the administration of workplace health and safety programs within the Engineering Department.
• Monitor contractor documentation, licenses, insurances, and safety compliance requirements.
• Support routine audits, inspections, and regulatory compliance activities.
• Report hazards, incidents, and non-compliance issues promptly.
• Ensure departmental procedures align with company policies and applicable regulatory requirements.
• Maintain confidentiality of company information and records.

Our Benefits

• Exclusive staff discounts on hotel accommodation and food & beverage across all Marriott International properties for you, your family, and friends
• Career growth and development through Marriott’s global learning and training programs
• Employment with a globally recognized hospitality brand committed to diversity, inclusion, and equal opportunity
• Duty meals provided
• Associate transportation provided
• Prorated unused sick leave paid out at year end

QUALIFICATIONS AND EXPERIENCE

• Certificate, Diploma, or Degree in Business Administration, Engineering, Facilities Management, Hospitality Management, or a related field.
• Minimum 2 years of experience in an administrative, coordinator, engineering support, facilities, or hospitality environment.
• Experience working with maintenance management systems, work order platforms, or computerized maintenance management systems (CMMS) is advantageous.
• Strong administrative, organizational, and record-keeping skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to prepare reports, maintain databases, and manage departmental documentation.
• Good communication and interpersonal skills with a customer-service-oriented approach.
• Strong attention to detail and ability to manage multiple priorities effectively.
• Knowledge of workplace health and safety requirements and facilities maintenance operations is advantageous.
• Ability to work independently and collaboratively within a team environment.
• Flexibility to work shifts, weekends, and public holidays as required.
• Must have working rights in Fiji.