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Event Billing Coordinator - 32 Hours per week

Sheraton Grand Hotel & Spa Edinburgh
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The five star Sheraton Grand Hotel and Spa, Edinburgh is looking for a Events Billing Co-ordinator to join the team.

This is a permanent  position based on property as part of a great team, working 32 hours per week over 4 days

What you’ll be doing

Job Functions:

  • Providing administrative support to Groups & Events Executives
  • Reviewing commission claims for payment
  • Reconciling daily charges versus Group and Event Orders
  • Monitoring methods of payments including following up with clients when deposits are overdue or credit card payments are required
  • Working closely with the Finance and Operations teams to ensure prompt accurate billing.

In Summary:

  • Updating Event Orders and Event Contracts
  • Ensuring approved credit facilities are in place where required
  • Monitoring deposits due and credit card pre-payments/pre-authorisations required
  • Follow-up with clients to obtain deposits and credit card details
  • Checking figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
  • Ensure proper authorised back-up is in place for all charges
  • Liaise with the Operations teams to ensure timely, accurate charging in line with company targets
  • Attend weekly Event Order review meetings with Events, Operations and Finance
  • Work closely with Finance team to help resolve client queries.

If you want to take your hospitality career to another level, this may be the role you are looking for.

What we are looking for...

  • Ability to communicate confidently and effectively, liaising with Events, Operations, Front Office and Finance teams.
  • Some prior experience working in hotels would also give you an advantage (although not essential)

What you will get...
When you join Marriott International, the world’s largest hospitality company, you will enjoy unlimited career opportunities; discounted hotel rates for you, your friends and your family;  a 20% food and beverage discount  in Marriott hotels, a 50% discount in our One Square Restaurant & Bar; complimentary meal on duty; dental plans and life insurance, laundry of your business wear; plus an environment where your development is our priority plus much more!

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. 

When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you’re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be ‘The World’s Gathering Place’. In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.