Purchasing Manager

Job Summary

The Purchasing Manager leads end-to-end procurement for the property, ensuring the timely, cost-effective, and ethical acquisition of goods and services (with emphasis on Food & Beverage, OS&E, and CapEx). The role drives value through category strategies, supplier relationship management, and data-driven decision making while upholding brand standards, food safety, sustainability, and regulatory compliance.

 Category Strategy & Strategic Sourcing

• Develop and execute category strategies (F&B, housekeeping, engineering, spa, services, and CapEx) to optimize total cost of ownership (TCO), quality, and service levels.
• Support/Lead sourcing events (RFQ), supplier evaluations, and negotiations; secure best-value agreements aligned to budget and brand standards.
• Partner with Culinary and F&B leadership to forecast demand and translate menu plans, seasonality, and promotions into sourcing actions.
• Support cluster/regional sourcing opportunities and leverage volume across properties where applicable.

 Supplier & Contract Management

• Build and maintain a resilient, diverse, and compliant supplier base; conduct onboarding, due diligence, and performance reviews.
• Manage contract lifecycle (creation, approval, renewals, compliance) and maintain a central contract repository.
• Champion responsible sourcing (As per Marriott Guidelines).

 Procurement Operations & Systems

• Own day-to-day purchasing operations, requisitions, POs, and three-way match with Receiving and Finance.
• Operate Birch Street System (e.g., purchasing, invoice matching, catalog/Order Sheet management); maintain item master data and pricing.
• Ensure proper inventory rotation (FIFO), par levels, and stock accuracy; minimize stockouts and obsolescence.
• Coordinate delivery schedules with suppliers and operations to support production and service requirements.

Cost Control, Inventory & Analytics

• Monitor COGS and controllable spend; implement cost-improvement initiatives without compromising guest experience.
• Support month-end processes related to purchasing and inventory (counts, variances, reconciliations) in partnership with Finance.
• Conduct should-cost/benchmark analyses and support annual budgeting and forecasting.

 Risk, Compliance & Sustainability

• Ensure compliance with company policies, internal controls, and applicable laws and regulations (anti-bribery/anti-corruption, competition, tax, customs/import).
• Uphold food safety and hygiene standards (e.g., HACCP) in storage and receiving areas; maintain vendor documentation (licenses, insurances, MSDS/SDS).
• Mitigate supply risks (quality, availability, geopolitical, climate) with dual sourcing, safety stock, and contingency plans.

 Stakeholder Partnership

• Collaborate closely with Culinary, F&B, Engineering, Housekeeping, Spa, and Front Office to translate operational needs into purchasing plans.
• Communicate price/availability changes and market insights to operations leaders; provide timely alternatives or substitutions.
• Partner with Accounts Payable on invoice accuracy and payment terms; resolve discrepancies quickly to maintain supply continuity.
• Contribute to audits and support pre-opening/renovation projects as needed.

 People Leadership & Development

• Lead, coach, and develop purchasing and receiving team members; set clear objectives and conduct regular performance check-ins.
• Provide training on systems, policies, food safety in receiving/storage, and category knowledge.
• Foster a culture of integrity, accountability, and service to internal stakeholders.

Benefits 

• Exclusive staff discounts on food and beverage and hotel rooms (including all properties within the Marriott International group) for you, your family and friends 
• Grow, develop, and progress with internationally recognised training programs, unlimited strategic development and exciting career opportunities within the Marriott International group 
• Genuine care for associates’ physical, emotional and financial wellbeing through our Employee Assistance Program 
• Duty Meals
• Associate Transportation
• Comprehensive Medical Insurance - Single Bronze Cover and Life Insurance cover
• Prorated accrued sick leave that is unused will be paid out at the end of the engagement
• Entitled to DOIL if working over 6 hours on a rostered day off or public holidays
• Work for the Largest Hotel Network in the World which values equality, diversity and inclusiveness

Qualifications & Experience 

• Bachelor's degree in Supply Chain, Business, Finance/Accounting.
• Professional certifications preferred (e.g., CIPS, CPSM) and/or HACCP training for receiving/storage.
• 5plus years of progressive purchasing/procurement experience; hospitality/F&B multi-outlet experience strongly preferred.
• Demonstrated sourcing, negotiation, and contract management success; experience with CapEx procurement is a plus.
• Hands-on experience with e-Procurement/ERP and inventory systems; proficient in Excel and data analysis.

Knowledge, Skills & Abilities

• Strong commercial acumen, TCO mindset, and financial literacy (COGS, budgets, forecasts).
• Vendor due diligence, ethical procurement, and compliance orientation.
• Excellent stakeholder management, communication, and problem-solving skills.
• Organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.

Core Competencies

• Results Orientation and Ownership
• Negotiation and Influencing
• Stakeholder Partnership and Communication
• Analytical Thinking and Data Literacy
• Integrity, Ethics, and Compliance
• People Leadership and Coaching

Working Conditions

This role is on-property and requires regular presence in receiving and storage areas, including cold stores. May require early mornings, weekends, or holidays to support operations and deliveries as business needs dictate.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.