HR Services Specialist, Japan

SCOPE OF WORK

The HR Services Specialist supports a broad range of HR operations including hiring, payroll, benefits administration, tax and retirement plan, compliance, and reporting throughout the year. The role is also responsible for organizing associate events, facilitating smooth office operations, and overseeing general office administration tasks to ensure an efficient and engaging work environment.

DUTIES & RESPONSIBILTIES

• Liaison with recruitment agencies and advertisement companies for recruiting associates, and post and keep updating the local web site.
• Administers work for new hires such as checking new applications, screening, arranging interviews, communicating with candidates. 
• Communication with candidates and administrative work for new employees after passed the selection process. 
• Internal communication for preparing new employees (EID, E-mail Address, Business Card, Desk, PC, Corporate Credit Card etc.) 
• Prepares for Employee Handbook and other documentation for new hire.
• Conducts New Hire Orientation with HR Services Manager.
• Administrative work for new hires, such as social insurance application etc. for both Above Property and new opening hotels

• Prepares for monthly reports (headcount report, turn over report, accrual data etc.) 
• Updates employee list and directory for Above Property. 
• Updates work hours report (attendance record)

• Payroll Vendor Management
• Manage whole payroll process under the supervision of HR Service Manager
• Sets up the payment of salary, bonus, inhabitant tax through internet banking
• Data updating and filing associates’ leave request
• Verifies the documentation for attendance, overtime, etc.
• Updates personal changes information for payroll calculation
• Supports Inhabitant tax administrative work throughout the year.
• Supports administrative work for Tax Adjustment work and Income Tax Filing for Expat.
• Supports administrative work for those who are taking long leave (sick leave, maternity leave)

• Supports HR Service Manager to organize Occupational Health Committee
• Arrange documents/data for the meetings.

• Handles administrative work for benefit plan such as retirement plan, health insurance plan, life insurance etc.
• Track health check record. 
• Manages recognition program

• Planning and taking initiative for associates’ events & activities.

• Supports HR Service Manager for daily basis.

• Responding associates’ inquiries and/or questions daily basis. 

• Handling companies’ official stamps requests from hotels
• Arranges the official company record and certificate of company stamp
• Managing outgoing mails 
• Managing / ordering drinks and snacks in pantry
• Communicating with the building management company as a point of contact

JOB KNOWLEDGE, SKILLS & ABILITIES

• More than 3 years’ experiences of HR work and knowledge especially Japan's labor law, Payroll and social insurances  etc.
• Take-Care Mind
• Rapport building skills
• Business manner skills
• Develops and maintains a proper filing system
• Professionalism / Ownership
• PC Skills (Word, Excel, Power Point)

QUALIFICATION STANDARD

Education: 

• Associate Degree or above

Language:

• Proficiency in Japanese and English beyond a business level

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.