SP - Procurement

JOB SUMMARY: 

As a member of the Marriott International Procurement Team (MIP), the Procurement & Openings Coordinator, is part of the CALA Procurement organization, which is known for taking ideas into implementation across all brands, disciplines, and continents and reports to the Director, Procurement-CALA. This role will focus on contributing to influencing the sourcing strategy for both food and non-food related commodities as well as developing and managing key vendor contract relationships.  

The specific key areas of accountability include the following: 

Data Analysis and Reporting  

Contracting/Procurement Process 

Relationship and Vendor Management  

Property Support  

Responsibility for invoicing and tracking rebates and savings for the hotels  

Support Operating Supplies and Equipment (OS&E) Projects 

The Procurement Coordinator will be based in Mexico at Operadora Marriott or remote 

CANDIDATE PROFILE  

Education and Experience 

Required 

Bachelor's degree from an accredited university in Accounting, Finance, Hospitality, Business Administration, or related major 

Progressive related work experience in lodging industry 

Knowledge of luxury hotel market in the respective continent 

Strong analytical skills with proven results working with large sets of data and information 

Advanced Excel skills and familiarity with Microsoft Office 365 

Strong communication skills (verbal, listening, writing)   

Good analysis skills essential must be able to utilize Excel to a very high level  

Multi tasking – ability to work on more than one project is essential  

High proficiency (speaking, reading, and writing) in English and Spanish 

Preferred 

Knowledge of Fidelio Materials Control or E-Procurement Platform  

Ability to maintain hotel’s standards, policies, and procedures 

Ability to maintain positive and engaging relations with all inquiries 

Ability to direct and clearly communicate Purchasing Strategy to others 

Balances the interests of own area with the interests of the department 

Is open to and encourages others to collaborate across boundaries 

Effectively manages resources to capitalize on business opportunities 

Attention to detail 

Pro-active and reliable 

Strong business acumen 

Strong organizational and communication skills (verbal, listening, writing) 

Self-motivated 

Strong focus on the customer, both internal and external 

Cultural knowledge and understanding in the respective area 

CORE WORK ACTIVITIES 

Contracting/Procurement Process 

Responsible for driving standard OS&E to new Hotels openings and execution on behalf of various stakeholders.  

Gathers and analyzes data, identifying high-volume spend materials and services 

Utilizes data analysis to develop cost saving strategies  

Consolidates existing vendor base to leverage volume and drive compliance to strategic partners 

Prepares tendering process protocols, vendor communications, reports, presentations, and detailed spread sheet analysis to conclude a contact 

Data Analysis and Reporting 

Constructs and maintains tracking process for material and service contracts including those agreements that require time and volume commitments; communicates tracking with finance and other internal customers 

Gathers usage data across multiple databases to forecast inventory needs and communicates needs to manufacturing vendors to minimize out of stock situations 

Constructs and maintains tracking process for supplier performance and spend reports  

Presents supplier performance reports to Director, Procurement and MIP CALA leadership 

Monitors supplier performance against proposed financial incentives and identifies potential issues or need for audit 

Conducts performance reviews with suppliers and drives customer participation in programs 

Property and Local Support 

Assists in the support of all affiliated properties and various business functions across designated cluster 

Supports hotels on day-to-day basis by providing feedback on pricing, specifications, standards, etc.  

Maintains communications between company, affiliated hotels, and continent offices 

Conducts procurement audits in affiliated properties to ensure maximum compliance and to maintain relations with all employees and Executive Committee in each hotel 

Develops and provides communications of new contracts to the various hotels in the cluster 

Ensures maximum leverage is obtained within the continent properties to ensure full advantage of given leveraging opportunities  

Organizes Cluster meetings to maximize leverage 

Reinforces clustering leverage process wherever the local pre-conditions exist (e.g. per city, per region, per country) 

Provides support, training, and development to Procurement Champions 

LEADERSHIP COMPETENCIES 

Create Belonging   

Build relationships by promoting an environment of collaboration, trust, respect, opportunity, and inclusion. 

Monitors partner/customer satisfaction; anticipates and responds to feedback. 

Uses effective communication strategies to build and maintain relationships. 

Seeks out differences in perspective and creates a friendly and welcoming environment.  

Maintains awareness of evolving partner/customer and associate needs. 

Performs other duties as assigned to meet business needs 

Learn & Excel - Apply professional expertise while seeking out and integrating diverse perspectives and learning opportunities. 

Sets career goals and identifies development areas for self and others; uses resources and challenging assignments to help achieve goals and develop self and others. 

Gathers, shares, and uses information about industry and discipline trends, competitors, and best practices. 

Maintains advanced technical knowledge and skills to model and coach others on completing complex technical assignments, solves advanced technical issues, and identifies and communicates innovative technical approaches for improving processes or business functioning. 

Deliver Results   

Set ambitious goals, create alignment, and drive execution. 

Creates an environment that encourages accountability, high standards, innovation, and has clear performance expectations.  

Sets and tracks goal progress for self and others, communicates key milestones and deadlines, breaks down barriers to accomplishing work and goals, and ensures timely completion of work.